Job Description
Req Id:
31838
Job Title:
Administrative Assistant
City:
Fort Wayne
Job Description:
Join Purdue University Fort Wayne:
We are currently seeking a full-time, on-site, Administrative Assistant in our TRIO Upward Bound. This position provides clerical and organizational support for TRIO Upward programs. The pay for this position is $15.92.
Please include a cover letter and a resume for further consideration.
Primary Responsibilities:
- Provide administrative support to the department and be the first point of contact.
- Manage financial transaction related to federal grants and discretionary funds, as well as assist with constructing department budgets.
- Maintain both the participant files within the Upward Bound database and hard files.
- Assist with recruitment and selection of program participants, as well as preparing for events related such as orientation, special programming, and any other related event.
- Manage and coordinate all food components of programs, like workshops, special events/banquets, residential means, and the Summer Food Service Program.
- Prepare travel arrangements for staff and students such as travel requests, booking flights, reserving hotel accommodations, etc.
- Manage arrangements for meetings and accurately communicate program information and organized meetings.
- Effectively collaborate with Purdue Fort Wayne staff and faculty.
- Manage phone calls, email, scheduling meetings, and student programming.
- Other duties as assigned.
Required Qualifications:
- A High School diploma or GED.
- 2 years of related experience.
- Knowledge of maintaining informational database and complex records.
- Ability to comply with university, financial, and programmatic policies and procedures and to maintain accurate financial records, along with other confidential information and sensitive documents.
- Ability to work independently, display strong decision-making and organization skills, and to multi-task and prioritize when needed.
- Ability to manage and plan special events and activities, as well as work with a diverse group of people.
- Strong written and verbal communication skills.
- Proficiency with desktop computer applications and programs, such as Microsoft Office and Outlook.
- Must have a valid driver’s license and remain in compliance with the Purdue University Motor Vehicle Records Check policy.
Preferred Qualifications:
- Familiar with student information systems.
Benefits:
- Free tuition through Purdue University Global.
- Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
- Insurance starts on first day of employment.
- Generous Paid Time Off – additional PTO in December.
- Additional benefit information: https://www.purdue.edu/hr/benewell/
Additional Information:
- Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
- Purdue will not sponsor employment authorization for this position.
- A background, misconduct check, and Motor Vehicle Records Check will be required for employment in this position.
Additional Information
Administrative and Operational Support 2
Posting Start Date:
5/22/24