Join Purdue University Fort Wayne:

We are currently seeking a full-time, on-site Administrative Assistant in our TRIO Upward Bound department. The Administrative Assistant provides clerical and organizational support for the federally funded TRIO Upward grants. This position’s hourly wage starts at $15.92/hr.

Primary Responsibilities:

• Process, record, and monitor complex financial transactions related to the expenditures of Upward Bound federal grants and discretionary funds.
• Assist the Director in constructing budgets for Upward Bound renewed grant applications and prepare for audits conducted by the Department of Education.
• Perform financial transactions using knowledge of federal grants and regulations, especially in regards to stipends given to students.
• Maintain all Upward Bound participant files in the program's database as well as hard copy files.
• Manage and ensure the accuracy of student records, including personal, academic, and participation (i.e., staff/student contact, attendance etc.) information.
• Work closely with staff, participants, and parents/guardians; ensure timely accurate communication of program information.
• Assist Upward Bound staff with preparation for the recruitment and selection of program participants.
• Coordinate all food components of the programs, including workshops, special events/banquets, residential meals, and the Summer Food Service Program.
• Collaborate effectively with Purdue Fort Wayne staff and faculty as necessary.
• Other duties as assigned.

Required Qualifications:

• A High School diploma or GED.
• 2 years of related experience in a clerical or administrative support role.

• Demonstrated knowledge of maintaining an information database & complex record.
• Ability to comply with university, financial, and programmatic policies & procedures.
• Demonstrated ability to handle confidential & sensitive documents.
• Ability to work independently, display strong decision-making, excellent organization skills, and ability to multi-task & prioritize requests.
• Excellent verbal & written communication skills and ability to work with students, parents/guardians, university employees, target schools, and program partners.
• Proficiency in Microsoft Office and Outlook.
• Ability to coordinate details of planning & implementing special events and activities.
• Must be able to maintain accurate financial records.

Preferred Qualifications:

• Familiarity with student information systems.

Benefits:

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• Purdue will not sponsor employment authorization for this position.
• A background check and misconduct screen will be required for employment in this position.

Purdue Fort Wayne is an EEO/AA employer

FLSA Status