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Assistant Director, Federal and State Grants

Requisition ID:  17070

Join Purdue University Fort Wayne


Purdue University Fort Wayne is seeking an Assistant Director, Federal and State Grants.



The Work: What type of work will you be doing? What assignments, requirements, or skills will you be preforming on a regular basis?


  • Administer state aid and Pell grant programs.
  • Award, claim and reconcile awards.
  • Review various reports, including ISIR and SAPERR and resolve overawards.
  • Ensure compliance by maintaining knowledge of U.S. Department of Education and Indiana Commission for Higher Education regulations. Reconcile Pell accounts weekly.
  • Complete monthly escheatment.
  • Work with SIS team to test Banner updates and patches.
  • Create manual package of state aid and summer Pell grants.
  • Assist in training staff on essential Financial Aid processes.
  • Pell Grant Origination and Reconciliation 24%
    • Run jobs process, review output for errors and rejects, make corrections.
    • Send file to Common Origination and Disbursement (COD) site and review returned file.
    • Review, troubleshoot and resolve issues found on Aid Overpayment Compliance, Pell Grant Multiple Record, and Pell Grant Overpayment reports.
    • Reconcile accounts weekly to ensure COD and Banner awards match student by student, note inconsistencies for compliance reporting.
    • Complete year-end close out.
    • Complete escheatment each month and update COD after close-out as needed.
  • State Grant Awarding 12%
    • Manually review information file to ensure each student has correct award and amount of state aid, and that aid does not exceed tuition and fees billed.
    • Run job to flip state awards from Waiting to Accepted.
    • Review/approve applications for William A. Crawford Minority Teacher Scholarships, Student Teaching Stipend for High-Needs Fields, or Earline S. Rogers Student Teaching Stipend for Minorities.
    • Aggregate awards keeping within cost of attendance and/or need and tuition as required for each award.
  • State Aid Reporting and Reconciliation 12%
    • Monitor changes of enrollment and update student’s accounts accordingly.
    • Run state freeze job each semester. Run claims job and manually claim aid.
    • At end of semester run credit reporting job and credit bank job.
    • Report credit completion and SAP status.
    • Review SAPERR report. Reconcile accounts weekly to ensure Scholartrack and Banner awards match student by student, correct as necessary.
  • Summer packaging, Consortium Agreements, Co-ops and Study Abroad 15%
    • Manually summer package for students eligible for state aid and determine eligibility for summer Pell Grants.
    • Review co-op students each semester and awarding eligible aid.
    • Review study abroad and consortium agreement students each semester and award eligible aid.
    • Track study abroad and consortium agreement students to ensure completion of courses before disbursing future aid.

Job Description Cont.


  • Compliance 5%
    • Ensure compliance of federal and state regulations by maintaining current knowledge of U.S. Department of Education and Indiana Commission for Higher Education regulations.
    • Research how changes will affect current policies and processes; plan, design, implement and monitor necessary changes.
    • Work with external audit staff and oversight agencies with regards to fiscal management of financial aid programs, reporting requirements, and maintenance of required documentation.
    • Work with SIS team to test Banner updates, patches and new-year set ups that affect financial aid processes.
  • Verification 12%
    • Review of ISIR report to ensure verified student accounts re-processed and were received back with correct verified EFC; resolve inconsistencies.
    • Check for proper state awards and overawards.
    • Review Verification Status Report to verify COD reflects correct ISIR transaction for each Pell Grant recipient.
    • Consult with Student Financial Services Specialist on verifications and professional judgments to determine proper course of action and required documentation.
    • Review completed verifications for compliance purposes.  
  • Supervision 15%
    • Manage and train direct reports.
    • Conduct weekly meetings to monitor and evaluate work on a continuous basis to ensure accountability and productivity.
    • Design, implement, and document metrics to improve performance and efficiency as well as provide documentation for performance evaluations.
    • Assist, lead and develop non-direct reports on reviewing student accounts and determining proper steps students need to receive aid.
    • Assist with FAFSA nights and special events.
    • Provide one on one sessions with students or present to a group to reinforce financial aid literacy as needed during peak times.
  • Other duties as assigned 5%

What are the position essentials required as a Assistant Director, Federal and State Grants?


  • Bachelor’s degree.
  • Six to seven years of experience in financial aid.
  • Supervisory experience.
  • Advanced skills in Excel.
  • Strong mathematic and data analytical skills to reconcile individual student accounts and correct as necessary.
  • Excellent written & verbal communication skills.
  • Must have strong knowledge of FERPA and data security experience to protect students' personally identifiable information.


What are the additional preferred requirements of an Assistant Director, Federal and State Grants?


  • Experience working with Pell and Student loans in financial aid systems, business, accounting, or related experience in a financial services industry.


Find out why so many are taking advantage of a career at Purdue University Fort Wayne!  Employees enjoy:


  • Free tuition through Purdue University Global
  • Fee remission for a traditional Purdue degree for yourself, spouse, and children
  • Health, Vision, and Dental Insurance available on first day of employment
  • Additional voluntary benefits
  • Retirement benefits
  • Paid Time Off
  • Support for professional development opportunities
  • Live and work in an affordable, family friendly community



Additional Information:


  • Purdue will not sponsor employment authorization for this position
  • A background check will be required for employment in this position
  • FLSA:  Exempt (Not Eligible for Overtime)
  • Retirement Eligibility:  Defined Contributions Immediately


Purdue University Fort Wayne seeks to develop and nurture its diversity.  Purdue Fort Wayne is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect.  Purdue Fort Wayne is an EEO/AA employer fully committed to achieving a diverse workforce.  All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

Nov 18, 2021

Nearest Major Market: Fort Wayne

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