Job Summary

Coates Inc. is seeking a proactive and organized Administrative Intern to support our operations team. This internship offers a valuable opportunity to gain hands-on experience while contributing to key administrative initiatives in a dynamic and professional environment. You’ll work closely with the Executive Director to assist in implementing organizational strategies and enhancing overall efficiency.

Start Date: Fall 2026/Spring 2027

Hours: 5-10 hours/week, including weekly planning meetings with your supervisor

Pay: $12.00/hour

Responsibilities

• Assist in the management of day-to-day administrative tasks and operations.
• Support project management activities related to programming and events.
• Help organize and maintain documentation, files, and databases.
• Draft and prepare correspondence, reports, and presentations.
• Coordinate scheduling for meetings and events, including logistics and materials.
• Conduct research and compile information for projects and initiatives.
• Collaborate with team members to ensure smooth communication and workflow.
• Assist in onboarding and training new team members as needed.
• Contribute to improving internal processes and team collaboration.

Qualifications

• Strong organizational skills with a keen attention to detail.
• Previous internship or related experience in administration or project management is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.
• Familiarity with data management tools and project management software is a bonus.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Strong problem-solving skills and a proactive approach to tasks.
• Genuine enthusiasm for supporting operational processes and enhancing service quality.
• Self-starter with good time management skills.

Education

• PNW Work-Study Student

FLSA Status