Job Summary

The Human Resources Assistant provides administrative and clerical support to the Human Resources and Training Department of Boys & Girls Clubs of Greater Northwest Indiana (BGCGNWI). This role is ideal for a college student pursuing a degree in Human Resources, Business Administration, Psychology, or a related field who is looking to gain real-world experience in nonprofit HR operations. The assistant will contribute to recruitment efforts, employee recordkeeping, training logistics, and staff engagement projects.

Pay:

• $15 an hour

Work Conditions:

• Flexible schedule including occasional evening or weekend hours.
• Travel to Club and outreach sites required.
• Must pass a background check and meet Club compliance standards.

Location: 3691 Willowcreek Road, Portage, Indiana 46368

Responsibilities

1. HR Administrative Support

• Assist with maintaining employee personnel files and ensuring confidentiality of sensitive information.
• Support onboarding efforts by preparing new hire packets and assisting with orientation materials.
• Help post job openings on job boards, websites, and internal platforms.
• Assist with scheduling interviews, sending candidate communications, and tracking application statuses.

2. Training & Development Support

• Assist in the coordination of staff training sessions, including scheduling, materials preparation, and attendance tracking.
• Maintain training records and update staff compliance logs.
• Help organize staff development resources such as training guides, certificates, and e-learning modules.

3. Data Entry & Reporting

• Assist in generating reports related to recruitment, training completion, and employee demographics.
• Track required certifications and compliance training for staff across all Club locations.

4. Special Projects & Staff Engagement

• Assist with staff recognition initiatives and HR communications (e.g., birthdays, work anniversaries, newsletters).
• Support the planning and execution of employee appreciation events or wellness initiatives.
• Participate in research tasks related to HR best practices or training trends.

Education

• PNW Federal Work-Study Student

Qualifications

• An approved participant in the federal work-study program at our partnership schools
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office (especially Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• A positive attitude and willingness to learn.

FLSA Status