Overview of Strategic Project Administrator
The Strategic Project Administrator for the Provost/Vice Chancellor for Academic Affairs provides project management and high-level administrative and support to the Provost and Vice Chancellor for Academic Affairs and assists in coordinating the execution of strategic initiatives within the Office of the Provost. This position requires excellent organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion. The Strategic Project Administrator for the Provost/VCAA must be adept at multitasking in a fast-paced environment while ensuring the efficient management of the Provost’s office operations and projects.
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Budgeted Salary Range: $69,000 - $75,000
Application Instructions: Please include a cover letter detailing your qualifications for the position along with a resume/CV.
Duties and Responsibilities of Strategic Project Administrator
- Administer and coordinate the execution of strategic projects and initiatives led by the Office of the Provost, including the implementation of the university’s strategic plan.
- Prepare, review, and edit correspondence, reports, presentations, various memoranda of understanding, and other official university documents.
- Support the development and maintenance of policies, procedures, and initiatives within the Office of the Provost.
- Provide research assistance on strategic projects, including data collection, report generation, and information analysis.
- Maintain and manage confidential records in Academic Affairs, including those related to faculty recruitment, sabbaticals, administrative appointments, and retirement.
- Oversee and coordinate workflow for university business forms and documentation.
- Monitor and maintain the office budget, track expenditures, and process financial transactions.
- Supervise office staff, student workers, or graduate assistants as needed.
- Be an effective liaison and ensure smooth communication between the Office of the Provost and various academic departments, deans, faculty, and university administrators.
- Serve as the primary point of contact for the Office of the Provost, handling inquiries from faculty, staff, students, and other stakeholders in a professional and discreet manner.
- Maintain and update the Office of the Provost’s website and other digital resources as needed.
- Assist in the planning and execution of meetings and events, including preparing agendas, compiling background materials, taking minutes, and tracking follow-up actions.
- Work in conjunction with the Events Team to organize and manage high-level events associated with Academic Affairs.
- Alert leadership to key deadlines and follow up on outstanding tasks or required materials.
- Perform other duties as assigned to support the mission of the Office of the Provost and university.
Benefits of Strategic Project Administrator
- Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
- Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
- University contribution of 10% to retirement (3 year waiting period)
- University contributions to Health Savings Account –
- Plus a chance to earn more through participating in University Wellness Initiatives
- 10 paid holidays
- Employee Wellness Programs
- Paid Parental Leave after one year of service
- Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.
Experience of Strategic Project Administrator
Required:
- A minimum of four years of experience in providing high-level administrative or project/program management support in a higher education, executive, or professional setting.
- Experience handling confidential information with professionalism and discretion.
Preferred:
- Experience in working in a university setting, strategic planning and implementation, supervising office staff or student workers.
Education of Strategic Project Administrator
- Bachelor’s degree or higher in business administration, higher education, organizational behavior, project management, public policy, or a related field required.
- Master’s degree preferred.
Core Competencies of Strategic Project Administrator
Required:
- Strong verbal and written communication skills, with the ability to effectively draft, proofread, and edit documents.
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software.
- Ability to navigate databases and utilize digital tools for scheduling, budgeting, or workflow management.
- Strong attention to detail and organizational skills, with the ability to prioritize and manage multiple tasks simultaneously.
- Ability to work independently with minimal supervision while exercising good judgment and initiative.
- Excellent customer service and interpersonal skills, with the ability to interact effectively with diverse groups.
Preferred:
- Familiarity with managing office budgets and financial processes.
- Familiarity with website management and digital communication tools.
Additional Information
Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an EOE/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.