Job Summary

Under limited supervision, the Immigration Support Specialist will leverage a robust knowledge of all aspects of the office's immigration services and administrative workflows to monitor and coordinate assigned areas of case support, monitor and coordinate assigned areas of administrative responsibilities, and complete assigned case tasks, as needed.

What You'll Be Doing:

• Monitoring and responding to requests for immigration wage analyses for new staff positions
• Conducting 'preliminary' wage analyses for all new staff position descriptions and as part of nonimmigrant cases assigned to counselors
• Drafting and submitting electronic Form eta9035 Labor Condition Applications as assigned, and once certified, providing wet signature as required by agency policy
• Initiating I-140 launch stage; submitting eforms and collecting Dept Support and Financial Support letters from respective offices
• Initiating outside counsel case evaluation, assignment of cases, tracking of which cases are assigned where, and tracking of invoices received from outside counsel
• Printing final forms when made available by outside counsel, and accurately prepares and signs employment letter
• Scanning and uploading/sharing all documents to outside counsel
• Running a pre-built, custom Labor Condition Application (LCA) report twice a week and posts electronic LCA notices
• Coordinating home posting notices for remote or hybrid workers or for new hires as they arrive on campus and obtain local residences, noting those cases where the worker is not permitted to work from home
• Coordinating LCA postings for those work visa cases assigned to outside counsel
• Initiating and compiling all H-1B / E-3 Public Inspection Files, updating PIFs as appropriate, and ensuring PIF records are maintained in compliance with regulations and ISS procedures
• First responder for “counseling” (intlscholars@purdue.edu) email account: responds to emails or routes as appropriate; monitors Purduepr@purdue.edu email account and escalates as needed
• In each case, applies knowledge of immigration rules, Purdue policies and procedures, and knowledge of office procedures and workflows, to identify potential issues and unusual circumstances in emails or e-form submissions
• Directly responds to emails or route as appropriate, based on review and analysis
• Serving as in-office backup in the event the Office Coordinator is unavailable, especially with respect to in-office presence, management of incoming documents and mail, billing, etc.
• Working in-office on rotating basis with all staff, two days per week, to ensure office coverage of services
• When employment or sponsored visa status ends early, coordinating withdrawal of petitions and LCAs as appropriate, closure of all eform groups, and final review of all data entry to ensure record is complete
• Participating in J-1 check-in validation at least 2x per week, as well as participating in Visiting Undergraduate Student (VUG) cohort checkins as assigned, following office procedures and while applying knowledge and experience of Sunapsis, SEVIS training, and office policies and procedures relating to J-1 scholars
• Assisting PISA with looking up info in Sunapsis such as date last RPS approved and whether new RPS needed
• Reviewing education submitted by J scholars and alerts PISA when there is a discrepancy between the type of J request (VUG versus Visiting Scholar) and the education of the scholar
• Generating and/or running reports from Sunapsis, as directed, utilizing knowledge of Sunapsis database structures, tables, and perform follow up tasks or audits, as directed
• Contributing to the characterization of ISS as Purdue's subject matter experts on immigration, and to ISS' pursuit of excellence in our services to our stakeholders and customers

What We're Looking For:

• High school diploma/GED
• 4 years of relevant administrative work within an educational, international or immigration-focused environment
• U.S. Citizenship or U.S. permanent resident required
• High-volume and complex data entry
• High-quality customer service in extremely fast-paced, high-volume environment
• Analytical ability under pressure and time constraints to meet deadlines
• Proven adaptability to changing circumstances and shifting priorities
• Strong organizational and time/project management skills
• Ability to identify problems and implement or recommend solutions
• File management and record keeping
• Excellent verbal, written communication skills
• Microsoft Word; Excel, including Excel reports; Outlook; Windows
• Application, interpretation or development of policies, procedures, or protocols

Nice to Have:

• Purdue University experience
• Past experience involving legal assistantship or immigration administrative work; use of a customizable web-based software system; database operation, database management, or data entry; and high-quality customer service in fast-paced, high-volume environment
• Experience using SEVIS, Sunapsis or other immigration data system
• Knowledge and understanding of U.S. immigration laws, regulations, policies and procedures, including but not limited to current and historic exchange visitor program laws, regulations and policies
• One year working with international faculty, staff or scholars in a customer service role within higher education environment
• SharePoint, Adobe DC, Cascade
• International, cross-cultural, or diversity/inclusion experience or training

What We'd Like You to Know:

• To learn more about Purdue’s benefits summary 
• Purdue will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EO/AA university

Career Stream

Administrative and Operational Support 4

Pay Band S045
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Job Code #20002465
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

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EO 

Purdue University is an EO/EA University.