Job Summary
Provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources.
As the Schedule Deputy, this position will provide administrative support for a busy main office in the Department of Computer Graphics Technology and serve as the Schedule Deputy for all CGT undergraduate and graduate level courses. Schedule Deputy responsibilities include working with the Registrar to prepare the master schedule of classes each term, attending Registrar meetings, troubleshooting schedule conflicts, entering student overrides, scheduling final exams, managing textbook lists, syllabi collecting, and course evaluations. They will also work on ordering supplies for the main office and faculty. They will help maintain the department newsletter, websites, and lobby screen. This person may provide backup support to the Executive Assistant and Student Success Specialist with school operations and events as necessary, and other duties as assigned.
About Us:
When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.
At Purdue University, the Department of Computer Graphics Technology (CGT) is one of six units in the Purdue Polytechnic Institute. It offers a BS and MS in Computer Graphics Technology and participates in the Polytechnic Institute PhD program. CGT balances undergraduate and graduate education with a strong research and engagement agenda. For additional information, please see: https://polytechnic.purdue.edu/cgt. The department includes majors in game development, animation & visual effects, data visualization & web development, and UX design.
We are a research-intensive department focused on applied research informed by close engagement with industry. Our program is technically oriented, with post-graduation student placement primarily in the domains of technical art, technical animation, technical direction, and programming. Our alumni work successfully in the highest echelons of the animation and game industries
What We Are Looking For:
Required:
Requires a high school diploma/GED.
Minimum of 3 years of experience in an administrative support role.
Preferred:
Advanced degree
Skills Needed:
- Excellent verbal and written communication skills. ·
- Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. ·
- Strong organizational and time management skills and attention to detail. ·
- Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. ·
- Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs. ·
- Ability to interpret policies and procedures to proactively resolve issues or improve processes. ·
- Able to identify problems and implement or recommend solutions. ·
- Drafting, proofreading and editing skills.
Additional Information:
Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible for Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Education
Typically requires a high school diploma/GED
Experience
Minimum of 3 years of experience