Job Summary

The Procurement Business Assistant will be responsible for and serve as unit’s key point of contact for all procurement-related guidelines, policies, and procedures for varying business areas. This position will assist faculty, students, and staff in the College of Engineering and Purdue Polytechnic Institute with the procurement of goods and services. Responsible for placing and receiving orders in Ariba, requesting new/change vendor updates, entering direct payments, keying work orders, processing cash and check deposits, and reconciling departmental purchasing cards. Serve as a point of contact for all procurement and other related questions while assisting departmental faculty, staff, and students with procurement needs. Utilize the TeamDynamix tracking system to manage workflow.  The position requires someone who transitions easily and adapts well to different work styles.

Hybrid work will be considered for this position based on the candidate’s location and interest. Will need to be on campus 2 days a month.

Required:

• High School Diploma/GED
• Three years of experience in an administrative/clerical role
• Three years of experience in customer service
• Proficient with Microsoft Word, Excel and Outlook
• Ability to practice good time management, organizational skills and efficiently multi-task 
• Ability to work under pressure, handle frequent interruptions, prioritize workload and meet deadlines
• Must demonstrate a willingness to learn and use own initiative to explore capabilities to enhance productivity and assume responsibility
• Ability to make sound judgments and observe confidentiality at all times is essential 
• Strong verbal and written communication with skills
• Ability to explain policies and procedures to staff 
• Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
• Ability to problem solve and analyze issues 
• Ability to maintain productivity and efficiency in a hybrid work environment (on-campus and at-home)

Additional Information: 

• To learn more about Purdue’s benefits summary CLICK HERE
• Purdue will not sponsor employment authorization for this position    
• A background check will be required for employment in this position  
• FLSA: Non-Exempt (Eligible For Overtime)  
• Retirement Eligibility: Non-exempt Defined Contribution Plan  
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Career Stream

Administrative and Operational Support 2
Pay Band S040
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/staffpb.php 
Job Code #20002334
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/