Job Summary

The Executive Assistant will oversee administrative operations for both Global Partnerships and Programs (GPP) and the Office of Global Partnerships (OGP, one of five units under the larger GPP umbrella). In this role, you will directly maintain the calendar of GPP’s Vice President and act as the office manager for GPP and OGP, which are co-located in Hovde Hall. Given the numerous international stakeholders, both internal and external, with whom the Executive Assistant will be liaising, it is essential that you have a demonstrated ability to work across cultures, in a professional and respectful manner, conscious of protocol and cultural norms and expectations.

What You'll Be Doing:

• Conserve senior leader or executive’s time by reading, researching, and routing correspondence
• Draft and edit communications; conduct research and prepare reports and presentations
• Maintain executive’s calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available
• Exercise discretion and independent judgment to collect and analyze information requests and identify trends
• Respond to non-routine inquiries and issues from internal and external sources
• Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures
• Coordinate the logistics of various programs, projects, workshops, events, and presentations
• Monitor operating budget and maintain financial records for administrative support operations
• Update and maintain databases, websites, and mailing lists
• May mentor and train lower level support staff

What We're Looking For:

• Bachelor’s degree in Communications, Business Administration, Management, or a related field
• 1 year of experience in a senior or lead administrative support role or equivalent experience
• In lieu of degree, an equivalent combination of education and experience may also be considered. (Associate's + 3 years of experience; HS/GED + 5 years of experience)
• Excellent written, verbal and interpersonal communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
• Skilled in interpreting policies and procedures to proactively resolve issues
• Ability to identify problems, generate ideas for improvement, and implement or recommend solutions
• Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
• Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

What We'd Like You to Know:

• This position provides a hybrid work schedule
• For full consideration, please upload a cover letter
• Learn more about Purdue’s benefits summary
• Purdue will not sponsor employment authorization for this position
• A Background Check is required for employment in this position
• FLSA: Exempt (Not Eligible For Overtime)
• Retirement Eligibility: Defined Contributions Waiting Period
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

What You'll Get in Return:

All university employees are afforded a generous benefits package, https://www.purdue.edu/hr/benewell/index.php, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University’s expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.

Take Your Next Giant Leap

We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.

Come take your Next Giant Leap and Discover your next career!