Job Summary

Provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources.

This includes but is not limited to student recruitment, registrations, serving as the first point of contact, and ensuring program requirements are met for graduation. 

What you will be doing:

• Oversee the preparation, process, and approval of all offer letters. 
• Manage and Coordinate recruitment events, graduation, orientation, etc. as they to the graduate program.
• In close collaboration with the Graduate Program Chair and the Graduate Committee, brainstorm, develop and implement marketing strategies and communication plans for graduate activities to further grow the graduate program in HTM.
• Serve as the liaison between the Business office, Graduate School and the Grad Committee, and other relevant faculty/staff/student groups in HTM, the college and the university.
• Serve as the liaison between faculty and current/perspective grad students.
• Would like this person to have schedule deputy knowledge (as back-up).

What is required:

• High school diploma/GED. 
• 3 years of experience in an administrative support role.
• Excellent verbal and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading and editing skills.

Additional Information: 

• Purdue University will not sponsor employment authorization for this position   
• A background check will be required for employment in this position 
• FLSA: Exempt (Not Eligible for Overtime) 
• Retirement Eligibility:  Defined Contribution Waiting Period 
• Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply 
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days