Job Summary
This position is a critical support staff position for the philosophy department. The Senior Administrative Assistant will manage correspondence and prepare reports and presentations for the Department Head, as well as tracking data on department performance. They will coordinate the department’s numerous events including conferences, workshops, and visiting speakers. They will handle all aspects of our publicity efforts including our Discord channel and other social media accounts as well as internal reporting to the college and university on research and awards.
The College of Liberal Arts is an emerging leader in innovative Liberal Arts education and scholarship. It is home to the nationally-recognized Cornerstone Integrated Liberal Arts program, Degree+, and launched the campus Degree in 3 initiative. Purdue University and the College of Liberal Arts are committed to free and open inquiry in all matters. All staff are expected to contribute to a climate that values free inquiry.
Duties and Responsibilities:
- Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
- Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
- Compose routine correspondence and draft and edit non-routine correspondence.
- Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
- Coordinate events, including room reservations, setups, resource needs, and catering.
- Arrange travel, order supplies, and ensure proper functioning of office equipment.
- Update and maintain mailing lists, databases and websites.
- Mentor and/or train other support staff.
- May monitor operating budget and maintain financial records.
Required:
Requires a high school diploma/ GED. Minimum of 3 years experience in administrative support role.
- Excellent verbal and written communication skills.
- Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
- Strong organizational and time management skills and attention to detail.
- Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
- Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
- Ability to interpret policies and procedures to proactively resolve issues or improve processes.
- Ability to identify problems and implement or recommend solutions.
- Drafting, proofreading and editing skills.
Additional Information:
- Purdue will not sponsor an employment related visa for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Not Eligible For Overtime)
- Retirement Eligibility: Defined Contributions Waiting Period
- Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
Benefits of a Purdue Career:
- Competitive benefits package including generous paid sick time and vacation
- Tuition remission (Purdue and Purdue Global)
Education
Typically requires a high school diploma/GED
Experience
Minimum of 3 years of experience