Job Summary

Provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources.

This position will be instrumental in supporting event planning (Fall Awards Dinner, OIE Dinner, Homecoming, etc) logistics within capstone design course, new faculty hiring duties, schedule and create agendas for seminar speakers.

This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.

What You'll Be Doing:

• Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
• Compose routine correspondence and draft and edit non-routine correspondence.
• Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
• Coordinate events, including room reservations, setups, resource needs, and catering.
• Arrange travel, order supplies, and ensure proper functioning of office equipment.
• Update and maintain mailing lists, databases and websites.
• Mentor and/or train other support staff.
• May monitor operating budget and maintain financial records.

About Us:

Purdue’s Edwardson School of Industrial Engineering (IE) offers a deep and wide range of expertise in operations research, artificial intelligence, manufacturing, human factors, and production systems. The School is an integral part of Purdue’s College of Engineering. Purdue Engineering is one of the largest and top-ranked engineering colleges in the nation and renowned for top-notch faculty, students, unique research facilities, and a culture of collegiality and persistent pursuit of pre-eminence. Consistently ranked as one of the top undergraduate industrial engineering programs, at Purdue IE, we’re actively involved in finding ways to overcome society’s biggest challenges in today’s world. 

What We're Looking For:

Education and Experience:

• High school diploma/GED
• Three (3) years of experience in an administrative support role

Skills needed:

• Excellent verbal and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
• Ability to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and implement or recommend solutions
• Drafting, proofreading and editing skills. 

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

• Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
• Purdue will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Compensation Information:
Administrative and Operational Support 3
Pay Band S045
Job Code#20002331
 
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

EOE

Purdue University is an EO/EA University