Job Summary

This position provides intermediate administrative and operational support for the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars.  Serves as the primary point of contact for the office by answering the main phone line, greeting walk-in visitors, and responding to routine inquiries.  Supports graduate admission and records through document scanning and records handling.  Manages office mail, calendars, supplies, facilities requests, safety documentation, and front desk operations in accordance with established policies and procedures.  Based on experience and skills, duties may expand to include more complex operational duties.

Responsibilities and Duties:

• Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes
• Compose routine correspondence and draft non-routine correspondence
• Proofread various documents, reports and presentation materials
• Collect data for use in reports, presentations and meetings
• Assist with small event coordination, including room reservations, setups, resource needs, and catering
• Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment
• Update and maintain mailing lists, databases and websites

What We're Looking For:

• High School Diploma/GED
• Two or more years of experience in a clerical or administrative support role
• Excellent customer service, verbal, and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Typing, drafting, filing, data entry, proofreading and editing skills
• Ability to identify routine problems and implement or recommend solutions

What We Want You To Know:

• Purdue will not sponsor employment authorization for this position
• A background check is required for employment in this position
• FLSA: Exempt (Not eligible for overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EO/EA University.