Job Description
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Req Id:  42679
Job Title:  Administrative Assistant
City:  West Lafayette
Job Description: 

Job Summary

Serve as a key member of the Student Services team by providing administrative support to Academic Support Services and Athletic Compliance staff. As the first point of contact for visitors to the Brees Academic Performance Center, create a welcoming, service-focused experience for student-athletes, staff, and guests. Coordinate staff travel, recruitment support, room reservations, and team travel letters while helping ensure the smooth daily operation of a department dedicated to student success. Collaborate with colleagues through weekly staff meetings, provide coverage during staff absences, and manage office communications, mail, and visitor inquiries.

What You'll Be Doing:

  • Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes.
  • Compose routine correspondence and draft non-routine correspondence.
  • Proofread various documents, reports and presentation materials.
  • Collect data for use in reports, presentations and meetings.
  • Assist with small event coordination, including room reservations, setups, resource needs, and catering.
  • Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
  • Update and maintain mailing lists, databases and websites.

About Us:

Purdue Athletics is built on unrivaled pride, unlimited potential, and a sense of shared purpose that unites staff, student-athletes, and the broader community. As part of Purdue’s 150-year legacy, Athletics exemplifies a culture of collaboration, continuous growth, and excellence, where every member is encouraged to strive for success while fostering a positive and supportive environment. Joining Purdue Athletics means joining a team committed to building a better world together—where professional aspirations thrive, innovation is celebrated, and a lasting impact is made on campus and beyond. Read more: Purdue Boilermakers Athletics  

What We're Looking For:

Education and Experience:

  • Requires a high school diploma/GED
  • Two (2) years of experience in a clerical or administrative support role

 

Skills needed:

  • Excellent customer service, verbal, and written communication skills.
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
  • Strong organizational and time management skills and attention to detail.
  • Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
  • Typing, drafting, filing, data entry, proofreading and editing skills.
  • Ability to identify routine problems and implement or recommend solutions.
  • Limited Physical Activity: Lift and carry up to 10 lbs. frequently, and up to 20 lbs.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

  • Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
  • Purdue will not sponsor employment authorization for this position  
  • A background check will be required for employment in this position
  • FLSA: Non-Exempt (Eligible For Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Compensation Information:
Administrative and Operational Support 2
Pay Band S040
Job Code#20002330
 
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

EOE

Purdue University is an EO/EA University
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Posting Start Date:  8/5/26