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The Procurement Business Assistant will be responsible for and serve as unit key point of contact of all procurement related guidelines, policies, and procedures for assigned business area. This position will assist faculty, students, and staff in areas supported by the assigned Procurement Center with the procurement of goods and services. Responsible for placing and receiving orders in Ariba, requesting new/change vendor updates, entering direct payments, keying work orders, processing cash and check deposits, and reconciliation of departmental purchasing cards. Serve as a point of contact for all procurement and other related questions while assisting departmental faculty, staff, and students with procurement needs. Utilize the TDX tracking system to manage workflow. In addition to these responsibilities this position will provide coverage for the center lead and provide training and support to the procurement center team as needed.

This position is fully remote.

What We're Looking For:

Education and Experience

Qualified candidates will need:

• High school diploma/GED.
• 3+ years of experience of account clerk, bookkeeping, business, or related experience
• Experience with procurement
• Experience in providing a high level of customer service

Skills needed:

• Ability to identify problems, analyze information and implement solutions
• Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion
• Strong organizational and time management skills with emphasis on accuracy and attention to detail.
• Ability to influence and build work relationships among a diverse workforce at all levels
• Must be extremely flexible and adaptable to constantly varying work environments and with limited daily supervision
• Ability to analyze, interpret and implement policies and procedures
• Proficient with personal computer and related software (Microsoft Excel, Outlook, database, internet, etc.)
• Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
• Must possess a learning orientation to changing technology
• Demonstrated oral and written communication skills

What is helpful:

• Two years of University business office experience strongly desired
• SAP, SuccessFactors, and billing/collections experience
• Knowledge of and skills in using SAP and Success Factors

Additional Information:

• Purdue University will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• FLSA: Non-exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
• Purdue University is an EO/EA employer

Career Stream

• Administrative and Operational Support 2
• Pay Band: S040
• Job Code: 20002334