Overview of Graduate Program Coordinator

The College of Technology (COT) at Purdue University Northwest (PNW) is seeking a Graduate Program Coordinator.  The Graduate Program Coordinator will provide administrative support for Graduate Studies to the Associate Dean.  This position will serve as the principal functional liaison between the Associate Dean, and the COT Dean, Department heads, faculty, staff, and students, as well as other University offices, such as the Graduate School, Enrollment Services and the International Programs office.

Schedule: 

• Monday - Friday, occasional weekend (at most 1 weekend a month with half-day work)

• 8am – 4:30pm (30 minutes lunch break)

Duties and Responsibilities of Graduate Program Coordinator

• Provide administrative support for Graduate Studies to the Associate Dean

• Maintain personnel, administrative and academic records

• Respond to inquiries of Graduate Faculty relating to the Graduate Program policies and procedures. 

• Coordinate and attend GEC and GSAC meetings

• Plan and execute special events

• Coordinate training sessions for instructing Graduate Aides

• Assist with processes of hiring Graduate Aides for faculty

• Provide functional supervision of Graduate Aides and Student Workers

• Responsible for budget management, data analysis and tracking of expenses for Graduate Program funds

• Handle and distribute confidential materials

• Schedule semester classes in Unitime with approval from Accociate Dean and Department Chairs

• Interpret and respond to inquiries relating to graduate admission, student registration, Plan of Study submissions, program/degree completion requirements, and other University policy and procedures

• Perform functions that support and advance the CoT graduate school which directly impacts admission and retention of students

• Verify and approve accuracy of and changes to the Graduate Student Plan of Study

• Work directly with graduate students and graduate faculty, solving problems and resolving discrepancies

Benefits of Graduate Program Coordinator

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account –  
  • Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave 
• Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Graduate Program Coordinator

• Bachelor’s degree required.

Experience of Graduate Program Coordinator

• Four years’ of clerical and high level administrative support experience required
• Higher education academic setting a plus
• Work experience in graduate-level admission, registration, electronic Plan of Study processes preferred

Core Competencies of Graduate Program Coordinator

• Knowledge of Web-based applications and Microsoft Office Suite

• Access or database knowledge

• Familiarity with an online student information system, preferably Banner, Graduate Database, and/or Telecommunications Slate

• Experience with budget management

• Ability to effectively and diplomatically interact with a diverse population on all levels

• Ability to take initiative, work with minimal supervision, and explore capabilities to enhance productivity

• Ability to have good judgment and discretion in the handling of confidential information

• Must be detail-oriented and able to multi-task, prioritize, and manage multiple priorities

• Ability to work effectively under pressure, handle interruptions and meet deadlines with accurate results

• Must have strong verbal and written communication skills

• Ability to supervise staff and students

• Ability to conduct oneself in a professional manner is essential

Additional Information

FLSA Status