Administrative Manager

Job Summary

We are looking for an energetic, organized, and agile team member that thrives in a fast-paced and dynamic work environment. Join the team that is the central hub connecting, strengthening, supporting, and unifying Administrative Operations! As the Administrative Manager you contribute to creating and sustaining a high-performing organization by providing executive support for the Senior Vice President of Administrative Operations and the executive leadership team. Reporting to the Chief Administrative Officer, you will be responsible for managing a team of executive assistants to provide consistent, efficient, and organized support. You will provide executive level operational support including drafting correspondence, managing complex calendars, and serving as a liaison between the Administrative Operations executive team, internal staff, various executive offices, and other external stakeholders. 

This position will be on site at the Indianapolis campus and will involve traveling to the West Lafayette campus for meetings or events as needed.

About Us:

Administrative Operations is made up of more than 1,200 employees and is the largest staff organization at Purdue. We power Purdue by providing safe, reliable, and transformative services and infrastructure so Purdue University’s educators, researchers and students can do what they do best. 

What We're Looking For:

Education and Experience:

• Bachelor’s Degree required.
• Four (4) years of experience required
• Executive support experience, including supporting C-level executives
• Experience:
  • leading and managing a team
  • organizing events
  • working within a cross-functional team environment
  • balancing multiple and varied tasks
• Excellent project and time management skills are required

Preferred:

• Higher education experience 
• Degree in business, communications, or related field

Skills Needed:

• Ability to:
  • anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality 
  • react with appropriate levels of urgency to situations and events that require quick response or turnaround
  • adapt to a fast-paced changing environment managing competing demands dealing with frequent delays or unexpected events
• Exceptional organizational skills and a high level of attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
• Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others
   

Additional Information:

• Purdue University will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible for Overtime)
• Retirement Eligibility:  Defined Contribution Waiting Period
• Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days