Job Summary

Executive Assistant -in Administrative Operations
On-site | Indianapolis, IN (Sigma Theta Tau Building)

Join a community of doers and difference-makers at Purdue University, where dedicated professionals help shape what’s next.

The Executive Assistant provides high-level administrative and operational support for Purdue leaders based at the Sigma Theta Tau (STT) Building in Indianapolis. This position plays a vital role in enabling efficient, coordinated day-to-day operations—supporting multiple senior and executive leaders, including the Senior Vice President and Chief Operating Officer for Indianapolis. You’ll serve as a central resource in a dynamic environment, fostering seamless communication and connection across leadership teams, staff, and visitors.

What You’ll Do

• Deliver exceptional administrative support for executives, including calendar management, meeting preparation, and document coordination
• Support special projects and handle complex logistics with accuracy and discretion
• Serve as the first point of contact for administrative services within the STT Building, ensuring smooth daily operations
• Coordinate communication and activities between local Purdue teams, the West Lafayette campus, and external partners
• Promote a welcoming, professional environment for all visitors, staff, and collaborators

What You’ll Bring

• Proven experience providing executive-level administrative or operational support
• Excellent organizational and time management skills with strong attention to detail
• Ability to handle confidential matters with professionalism and sound judgment
• Exceptional communication and interpersonal skills with a collaborative mindset
• Initiative, adaptability, and a commitment to Purdue’s mission and values

Why Purdue?
Purdue University is a place where every role contributes to the pursuit of excellence, innovation, and community impact. As part of the Indianapolis team, you’ll help drive Purdue’s continued growth and success—supporting leaders who are advancing research, education, and engagement in Indiana and beyond. Here, your talent and initiative will be valued, and your work will make a difference every day.

About Us

Be a part of Administrative Operations—the organization that powers Purdue University by providing safe, reliable and transformative services. We support the university’s day-to-day operations, as well as the strategic vision for the future.

Administrative Operations delivers a wide range of essential services through various positions, including custodians, construction project managers, electricians, firefighters, groundskeepers, plumbers and more. We are looking for hardworking, dedicated individuals as we continue to grow strong, service-focused teams across campus.

Team members work in collaborative environments where their contributions directly impact the success and daily experience of students, faculty, staff and campus visitors.

Our employees benefit from the stability of year-round work, competitive pay and a comprehensive benefits package that includes medical, dental and vision insurance, retirement plans, paid time off and opportunities for ongoing training and professional growth.

Apply now to begin your career with Administration Operations!

What We're Looking For

Education and Experience Required:

• Requires a Bachelor’s degree in Communications, Business Administration, Management, or a related field
• Minimum of six (6) months of experience in a senior or lead administrative support role or equivalent experience
• An equivalent combination of education and experience may also be considered

Skills Required:

• Excellent written, verbal and interpersonal communication skills
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Skilled in:
  • collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
  • interpreting policies and procedures to proactively resolve issues
• Ability to:
  • handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
  • identify problems, generate ideas for improvement, and implement or recommend solutions
  • use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
  • use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

Additional Information:

• Purdue University will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible for Overtime)
• Retirement Eligibility:  Defined Contribution Waiting Period   
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream

Professional 1

• Pay Band S055
• Job Code #20002357

Career path maker: https://www.purdue.edu/hr/careerpathmaker/

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Equal Opportunity Employer

Purdue University is an EOE employer.