Job Summary
The Administrative Operations Coordinator (Indianapolis Campus) for Purdue Polytechnic serves as a cross-unit operational leader and centralized operational hub supporting the Assistant Dean and multiple academic units, including the School of Applied and Creative Computing, the School of Engineering Technology and the Bowen School of Construction.
This position is responsible for ensuring the efficient execution of daily administrative, academic, and event-based operations, while also providing critical coordination across faculty, staff, students, and university systems. The role functions across units enabling consistency in processes, improving communication flow, and supporting strategic initiatives across the Indianapolis location.
Given the distributed and multidisciplinary nature of Purdue Polytechnic in Indianapolis, this role is essential to maintaining operational continuity, faculty support, student engagement, and program execution.
This is a dual posting- P1 (Associate) OR P2 (Coordinator); hiring decisions will be based on the candidate's experience and qualifications.
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Who We Are at Purdue University:
When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.
What We Are Looking For:
Education and Experience
Qualified candidates will need:
Associate
•Bachelor’s degree in Business Administration, Higher Education Administration, Organizational Leadership, Communications, or a related field
•Six (6) months to one (1) year of relevant professional experience in administrative coordination, office management, higher education support, or operations support
•An equivalent combination of required education and work experience may be considered. For example, an associate’s degree and 2.5-3 years of experience or a High School Diploma/GED and 4.5-5 years of experience
Coordinator
•Bachelor’s degree in business administration, higher education administration, organizational leadership, communications, or a related field
•A minimum of 2–3 years of relevant professional experience in administrative coordination, office management, higher education support, or operations support
•An equivalent combination of required education and experience may be considered. For example, an associate’s degree with 4–5 years of relevant experience or a High School Diploma/GED and 6-7 years of relevant experience
What is Helpful:
•Experience working in a higher education environment
•Experience supporting multiple stakeholders or units simultaneously
•Experience with event coordination and logistics
•Familiarity with university systems (e.g., purchasing, scheduling, student systems)
Skills needed:
Operational & Administrative Skills
•Ability to start new initiatives and execute those ideas while obtaining feedback with other stakeholders
•Ability to manage multiple tasks and priorities in a fast-paced environment
•Develop systems for operational efficiency across various units
•Strong organizational skills with attention to detail and follow-through
•Experience with purchasing processes, expense tracking, or financial coordination
•Ability to coordinate logistics for meetings, events, and academic activities
Communication & Interpersonal Skills
•Strong written and verbal communication skills
•Ability to interact professionally with faculty, staff, students, and external partners
•Ability to clearly communicate logistics, timelines, and expectations
•Customer-service mindset with a proactive and responsive approach
Coordination & Time Management
•Ability to manage competing priorities and shifting deadlines
•Strong scheduling and calendar coordination skills
•Ability to track tasks, follow up on requests, and ensure completion
•Comfort working across multiple units and stakeholders
Problem-Solving & Adaptability
•Ability to troubleshoot issues and identify solutions independently
•Comfortable handling interruptions and changing priorities
•Ability to work with incomplete information and seek clarification when needed
•Demonstrated initiative and willingness to step in where needed
Technology & Systems Skills
•Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
•Experience with scheduling tools and shared calendars
•Ability to learn and navigate university systems (purchasing, HR, student systems)
•Experience with collaboration tools (e.g., Microsoft Teams)
What We Would Like You to Know:
Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible for Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Career Stream
Professional 1/2
Pay Band S055
Job Code #20002079
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
EOE :
Purdue University is an EOE employer.