Job Summary
The Department of Entomology is seeking an Academic Administrative Assistant. In this role, you will support the department’s academic advising office by providing both undergraduate and graduate program support which includes but is not limited to modifying registration and course related databases, student files, auditing current student plans of study, tracking progress and updating department database. In addition, you will attend meetings in the absence of the academic advisor and assist in recruitment and graduation activities. Additional duties will include:
- Answering telephones and giving information to callers, taking messages, or transferring calls to appropriate individuals
- Greeting visitors or callers and handling their inquiries or directing them to the appropriate persons according to their needs
- Receiving and responding to routine correspondence
- Distributing incoming and outgoing mail
- Maintaining organizational files and records
- Scheduling routine meetings
- May ensure proper functioning of office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
What We're Looking For:
- High school diploma/GED
- Some experience in an administrative support customer service, or clerical role
- Excellent customer service, verbal, and written communication skills
- Ability to handle frequent interruptions, balance multiple tasks, and maintain confidentiality
- Strong organizational skills and attention to detail
- Computer and related software skills to include Word, Excel, Outlook, Internet, etc
- Typing, drafting, filing, and data entry skills
What We'd Like You to Know:
- To learn more about Purdue’s benefits summary
- Purdue will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
Career Stream
Administrative and Operational Support 1
Pay Band S035
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Job Code #20002329
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/
*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.
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EO
Purdue University is an EO/EA University.