Requisition ID:  29580

Administrative Assistant, Lead

Job Summary

We are looking for a highly motivated administrative assistant, who wants to support an innovative new center at Purdue University, called AIDA, to be launched in January 2024. AIDA’s mission is to produce breakthrough innovations focused on AI (Artificial Intelligence) for digital, autonomous and augmented aviation. The vision is to transform aerial transportation with autonomous aerial vehicles using AI/ML. 


The administrative assistant will provide high-level administrative support for AIDA, bringing together faculty from different disciplines, professional software engineers, along with students and post-doc. Will independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, or prepare reports. May also draft and edit correspondence with internal and external partners and broader audiences of AIDA, create promotional materials or presentations, and monitor operating budget and maintain financial records. Further, may also handle non-routine inquiries and issues from internal and external sources and provide functional or administrative supervision over other support positions, such as students hired for administrative support.

What We’re Looking For:

Education and Experience

  • High school diploma/GED
  • Four years’ experience in an administrative support role


Skills Needed 

  • Excellent written, verbal and interpersonal communication skills
  • Advanced computer and related software skills 
  • Ability to: 
    • handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
    • collaborate and communicate with individuals at all levels within and external to the university to support department needs
    • interpret policies and procedures to proactively resolve issues or improve processes
    • identify problems and implement or recommend solutions
    • lead others and provide direction and constructive feedback
  • Strong organizational and time management skills and attention to detail
  • Drafting, proofreading, and editing skills
  • Basic knowledge of academic writing and citation standards (e.g. APA style)
  • Social media literacy (X, etc.)

Additional Information:

  • Purdue will not sponsor an employment authorization for this position
  • A Background Check will be required for employment in this position
  • FLSA: Non-Exempt (Eligible for Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan
  • Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
  • Benefit Statement: Purdue University offers a substantial Benefit Package, including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Nearest Major Market: Lafayette