Job Summary

This role will provide high-level administrative support for an individual, group of professionals, department, program or other administrative function.  Responsibilities include performing non-routine administrative functions exercising discretion such as coordinating events, assisting with VPFA-led initiatives as time allows, and handling special projects.  The person in this position will draft and edit correspondence, promotional materials or presentations.  Duties also include keeping all sensitive information confidential and closely coordinating with the Secretary of Faculties and the Executive Administrative Assistant.

Responsibilities and Duties

• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials
• Assist with purchasing, travel expense reports, and reimbursements
• Collect data for use in reports, presentations and meetings
• Draft and edit routine correspondence such as appointment letters and memorial resolutions
• Schedule routine meetings and send meeting reminders, distribute notices, and handle routine correspondence.  Reserve rooms, coordinate technology, and prepare nameplates
• Provide administrative assistance such as minutes for assigned committees.  Collect data for use in reports, presentations and meetings.
• Monitor University Senate Website for accuracy of postings and links (with substantive content overseen by the EA).

What We're Looking For:

• High School Diploma/GED
• Three or more years of experience in an administrative support role
• Excellent verbal and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate with and communicate with individuals at all levels within and external to the university
• Ability to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and iimplement or recommend solutions
• Drafting, proofreading and editing skills
• Proficiency with web site development software or the ability to quickly become proficient in utilizing web site development software is essential

What Is Helpful:

• Associate Degree in Business Administration, Office Management or a related field

What We Want You To Know:

• Purdue will not sponsor employment authorization for this position
• A background check is required for employment in this position
• FLSA: Non-Exempt (eligible for overtime)
• Retirement Eligibility:  Non-Exempt Defined Contribution Plan 
• Purdue University is an EO/EA University.