Administrative Assistant

Job Summary

The Administrative Assistant for Ray W. Herrick Laboratories will support as many as 20 faculty within the School of Mechanical Engineering (ME) in multiple functions based on their needs. Provide faculty support in areas including, but not limited to, course instruction, research activity, search/other committees, and engagement/outreach. Respond to various inquiries on behalf of faculty. Prepare documents, organize committee meetings, record meeting notes, compile/organize research proposal documents as well as calendaring and scheduling. The person in this position will serve as backup to the Senior Administrative Assistant as necessary.

Who We Are

Founded in 1957, the Ray W. Herrick Laboratories at Purdue University supports world-class Mechanical Engineering research for students, faculty, and industry. Among the facilities available in our 83,000 square feet of space are HVAC and indoor air quality labs; advanced engine test cells; acoustics, noise, and vibration testing; and unique perception-based engineering labs. Herrick is also home to the Center for High Performance Buildings, which partners with industry to develop new technologies in sustainable building systems, indoor environments, human perception and comfort, and high performance equipment.

Herrick is an institution dedicated to graduate education through engineering research with emphasis on technology transfer.  Our vision is to overcome the barriers between knowledge creation, transfer and utilization for the advancement of society.

What We Are Looking For

EDUCATION AND EXPERIENCE:    
REQUIRED:

• High school diploma/GED
• A minimum of two (2) years of experience in a clerical or administrative support role

SKILLS:
REQUIRED:                      

• Excellent customer service, verbal, and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Typing, drafting, filing, data entry, proofreading and editing skills
• Ability to identify routine problems and implement or recommend solutions

Additional Information

• All new hires will be expected to follow Protect Purdue
• Purdue University will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days