Job Summary

The Tarpo Department of Chemistry is seeking a dependable and self-motivated individual with strong communication skills to provide administrative support to faculty in a dynamic academic and research environment. This position requires the ability to work independently, manage multiple tasks efficiently, and collaborate effectively with internal departments. 

Key Responsibilities

• Seminar Coordination: Organize departmental seminars and events, including communicating with guest speakers, arranging travel and accommodations, and preparing itineraries
• Communication and Materials Preparation: Draft and distribute promotional materials, agendas, and other documents
• Administrative Support: Assist faculty and graduate students with travel arrangements, reimbursements, and daily administrative needs
• Internal Collaboration: Serve as a liaison with the business office, Science IT, procurement, and other campus units to support operational needs
• General Office Duties: Maintain files and records, distribute departmental credit cards, and support data collection and reporting efforts

What You’ll Do

Organization: Provide administrative support for individuals, teams, departments, or programs, ensuring smooth daily operations

Scheduling: Maintain schedules, arrange meetings and events, and coordinate travel logistics

Communication and Collaboration: Prepare agendas, flyers, and promotional materials and disburse. Collaborate with the business office, procurement center, and IT staff

Administrative Tasks: Assist with reports, surveys, and documentation that contribute to departmental success. Update and maintain websites, databases, and mailing lists

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What We're Looking For

Education and Experience Needed:

• Requires a High School Degree or High School Equivalency (HSE) 
• Minimum of two (2) years of experience in a clerical or administrative support role

Skills Needed:

• Excellent customer service, verbal, and written communication skills
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Typing, drafting, filing, data entry, proofreading and editing skills
• Ability to:
  
  • handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality 
  • identify routine problems and implement or recommend solutions

Additional Information:

• Purdue University will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible for Overtime)
• Retirement Eligibility:  Non-exempt Defined Contribution Plan
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream

Administrative and Operational Support 2

• Pay Band S040
• Job Code #20002330

Career pathmaker: https://www.purdue.edu/hr/careerpathmaker/ 

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

EOE / AA

Purdue University is an EOE/AA employer.