Job Summary
The Administrative Assistant supports the efficient daily operations of a University department, program, or cultural center by coordinating administrative processes, managing information flow, and providing frontline support to students, staff, and visitors.
Key Responsibilities
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Provide administrative support to full-time staff and professional teams within the department, program, or cultural center.
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Manage calendars for staff and center operations, including scheduling meetings and events.
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Coordinate travel arrangements and related documentation for staff and guests.
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Serve as the primary point of contact for the cultural center, overseeing front-desk operations and responding to in-person, phone, and email inquiries.
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Manage the center’s main email inbox and handle internal and external correspondence.
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Maintain staff, center, and event calendars to ensure accurate and timely communication.
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Plan and coordinate logistics for programs and major events, including space reservations, catering, equipment rentals, permits, vendor documentation, and travel and lodging arrangements.
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Prepare agendas, flyers, and digital promotional materials to support center programs and initiatives.
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Maintain and update websites, databases, mailing lists, and social media platforms.
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Assist with the preparation of reports and other documentation to support operations and assessment.
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Serve as building deputy by overseeing facility-related needs, ensuring accurate signage, and coordinating services with campus facilities in alignment with university policies.
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Liaise with the business office and procurement to manage purchasing, track and reconcile operational and grant-related expenses, and advise staff on financial policies and procedures.
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Collect, manage, and analyze visitation and engagement data to inform outreach, programming, and reporting.
At Purdue, you’ll join a community where unrivaled pride and unlimited potential are more than just words—they’re the foundation of how we work and grow, together. If you’re ready to help build a better world through research that matters, take the next step and join us on this path.
About Us
When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.
What We're Looking For
Education and Experience:
- High school diploma/GED
- Two (2) years of experience in a clerical or administrative support role
Qualified candidates will need:
Skills:
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Excellent customer service, verbal, and written communication skills.
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Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
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Strong organizational and time management skills and attention to detail.
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Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
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Typing, drafting, filing, data entry, proofreading and editing skills.
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Ability to identify routine problems and implement or recommend solutions.
Additional Information:
- Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/employeebenefits/benefits_enrollment/summaries.php
- Purdue will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Career Stream
Compensation Information:
Administrative and Operational Support 2
Pay Band: S040
Job Code # 20002330
EOE
Purdue University is an EO/EA University