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Requisition ID:  17423

Administrative Assistant

Job Summary

The Purdue University Libraries and School of Information Studies is seeking an Administrative Assistant. This is a newly created position that reports to the Administrative Services Manager, and is responsible for providing high-level support to Associate Deans, Department Heads, Associate Department Heads, Directors, Faculty and Staff in the Libraries. This support includes but is not limited to scheduling meetings in Outlook/Teams/WebEx/Zoom, booking conference rooms, assisting with Concur travel booking and expense reports, drafting correspondence, taking meeting minutes and helping with other projects as needed. In addition, this position serves as a receptionist, and will provide backup support to other administrative assistants on an as-needed basis. This position may alternate working in different office spaces, so strong organizational skills and flexibility are required. 

 

Required:

  • High school diploma/GED
  • 2 years of experience in an administrative support, customer service, or clerical role
  • Excellent customer service, verbal, and written communication skills
  • Ability to handle frequent interruptions, balance multiple tasks, and maintain confidentiality
  • Strong organizational skills and attention to detail
  • Computer and related software skills to include Word, Outlook, Internet, etc.
  • Typing, drafting, filing, data entry, proofreading and editing skills
  • Ability to identify routine problems and implement or recommend solutions


Additional Information:

  • Due to Purdue's Winter Recess, applications will not be reviewed until after we return on January 3, 2022
  • This position requires work on site
  • All new hires will be expected to follow Protect Purdue guidelines. To learn more visit: https://bit.ly/3DH3z6f  
  • To learn more about Purdue’s benefits visit: https://bit.ly/3zA1Qxb
  • Purdue will not sponsor employment authorization for this position
  • A background check will be required for employment in this position
  • FLSA: Non-Exempt (Eligible For Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan
  • Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply


Nearest Major Market: Lafayette

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