Job Summary

The Study Abroad Department is seeking an Associate Administrative Assistant. Under direct supervision, you will provide general administrative support for the department by serving as the first point of contact, drafting routine correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers and visitors. In addition, you will assist with various other support functions as needed.

What You'll Be Doing: 

• Answering telephones and giving information to callers, taking messages, or transferring calls to appropriate individuals
• Greeting visitors/callers and handling their inquiries or directing them to the appropriate persons according to their needs (e.g. Departmental Study Abroad Programs, Exchange Programs, Etc.)
• Receiving and responding to routine correspondence including all formats of Study Abroad
• Maintaining organizational files and records including student applications
• May ensure proper functioning of office equipment, such as fax machines, copiers, phone systems and arrange for repairs when equipment malfunctions
• Distributing incoming and outgoing mail
• Scheduling routine meetings
• Maintaining physical appearance and cleanliness of public spaces
• Making copies of printed material

What We're Looking For:

• High school diploma/GED
• 1 year of experience in an administrative support, customer service, or clerical role
• Excellent customer service, verbal, and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, and maintain confidentiality
• Strong organizational skills and attention to detail
• Computer and related software skills to include Microsoft Suite, Outlook, Internet, etc.
• Typing, drafting, filing and data entry skills

What We'd Like You to Know:

• To learn more about Purdue’s benefits summary 
• Purdue will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EO/AA university

Career Stream

Administrative and Operational Support 1

Pay Band S035
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Job Code #20002329
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

EO

Purdue University is an EO/EA University.