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The Business Assistant supports the operations of the assigned business office by performing a variety of administrative and financial tasks. This role works closely with faculty, staff, students, and other business units to ensure the smooth execution of business functions that align with the University's mission.
Key responsibilities include managing accounts, billing, cost centers, and forecasting; overseeing effort reporting and account reconciliation; and serving as a liaison between the department, central offices, and operational centers. The Business Assistant also supports sponsored programs, general fund, and recharge accounts, and assists with procurement and payroll-related processes.
The primary duties of this position may evolve to meet the changing needs of the Division or College.
This position is 0.75 FTE; Hybrid work will be considered based on the candidate’s location and interest.
What We're Looking For:
Education and Experience
Qualified candidates will need:
- High school diploma / GED
- 3+ years of experience in customer service, as an account clerk, business, or other related field
- Experience with procurement
- Must have experience in providing a high level of customer service
Skills needed:
- Knowledge of administrative and clerical procedures and systems, file management and records, forms and other office procedures and terminology
- Strong oral and written communication skills
- Excellent customer service skills and professionalism in dealing with students, individuals and business customers
- Exceptional interpersonal skills with the ability to influence and build work relationships among a diverse workforce at all levels
- Strong organizational and time management skills with emphasis on accuracy and attention to detail
- Motivated individual with ability to efficiently multi task, work under pressure, handle interruptions and meet deadlines
- Ability to identify problems, analyze information and implement solutions
- Capable of taking initiative, assuming responsibility and handling confidential information with discretion
- Ability to work independently and in a dynamic team environment
- Must possess a learning orientation to changing technology
- Proficiency in software experience: Microsoft Word, Excel, Database and Outlook/Electronic Email
- Must also be able to work with diverse personalities and backgrounds
What is helpful:
- Two years of University business office experience
- SAP, SuccessFactors, and billing/collections experience
Additional Information:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Career Stream
- Administrative and Operational Support 2
- Pay Band: S040
- Job Code: 20002334