Job Summary

The Senior Business Assistant will provide support and perform business assistant duties for the business operations office within Vet Med, specifically for BMS & Medical Education (IUSM). This position will work collaboratively with departmental faculty, staff, students, and other business units or areas to support the fiscal management process.

This is an on-site position, working on the West Lafayette, IN campus. Potential hybrid work may be considered. 

Responsibilities Include: 

• Account management, billing and cost center management, effort reporting and forecasting.
• Provide support for faculty, students and staff with travel, procurement, account management, and other business office functions.
• Serve as the first point of contact for all procurement and travel-related questions while assisting departmental faculty, staff, and students with travel and procurement needs.
• Act as a liaison between customers and central offices. 
• Assist with special financial tracking needs. 

What We're Looking For:

Required:

Education and Experience:

• High school diploma/GED.
• Four years of experience in customer service as an account clerk, business, or other related field.
• Experience providing a high level of customer service.

Skills Needed:

• Demonstrated knowledge of administrative and clerical procedures and systems, file management and records, forms and other office procedures and terminology. 
• Strong oral and written communication skills. 
• Excellent customer service skills and professionalism in dealing with students, individuals, and business customers. 
• Exceptional interpersonal skills with the ability to influence and build work relationships among a diverse workforce at all levels. 
• Strong organizational and time management skills with emphasis on accuracy and attention to detail. 
• Motivated individual with ability to efficiently multitask, work under pressure, handle interruptions and meet deadlines. 
• Demonstrated ability to identify problems, analyze information and implement solutions. 
• Capable of taking initiative, assuming responsibility and handling confidential information with discretion. 
• Ability to work independently and in a dynamic team environment. 
• Must possess a learning orientation to changing technology. 
• Demonstrated proficiency in software experience: Microsoft Word, Excel, Database and Outlook/Electronic Email. 
• Must be able to work with diverse personalities and backgrounds. 
• Demonstrated ability to problem-solve and analyze complex issues.
• Ability to provide coaching and training to others.

 What is Helpful:

• University-related skills, knowledge, and experience.
• University business office experience.
• SAP, SuccessFactors, and billing/collections experience.

Additional Information:

• Purdue will not sponsor employment authorization for this position   
• A background check will be required for employment in this position 
• FLSA: Non-Exempt (Eligible For Overtime) 
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Administrative and Operational Support 3

Pay Band S045
Job Code #200042335

Equal Opportunity Employer

Purdue University is an EO/EA university.