Requisition ID:  29336

Event Manager

Job Summary

The Event Manager will be responsible for customer experience during in person and online programs and events. This includes all arrangements pertaining to a conference, meeting or event through the Center for Food and Agricultural Business and Department of Agricultural Economics. In this role, you will work in conjunction with the learning experience manager and business development manager on program aspects related to delivery. Responsibilities include, but are not limited to, coordination of all facilities used on and off campus, equipment rental, hotel room blocks, audio-visual and technical equipment, food service needs, transportation, budget management, registration and special events.

What You'll be Doing:

  • Conference planning for a range of events - from smaller to progressively complex events
  • Serve as the event liaison between the Center for Food and Agricultural Business and on-campus facilities and hotels, off-campus facilities and hotels, catering partners, Purdue Division of Conferences Division, transportation and many others
  • Develop relationships and interact with clients that encourage repeat business
  • Work closely with instructors and outside speakers on contracts, travel arrangements, honorarium payments and preparing materials for the classroom
  • Effectively negotiate contracts on a regular basis
  • Develop the registration process with the Conference Division Authorize all expenditures incurred in connection with the activity including dollar transfers, speaker payments and closing accounts with Conference Division
  • Monitor all aspects of the events to see that the approved university policies and procedures are followed, and events are in compliance with applicable regulations and laws
  • Supervise registration and check-in for the event
  • Serve as on-site manager during the event to monitor and/or correct situations that may arise with AV, timely delivery of food, transportation, etc., as well as monitor client satisfaction
  • Document and assist in evaluating the event along with other follow-up activities
  • Manage certain business processes for the Center including projection of FY revenue and expenses

What We're Looking For:

  • Bachelor's degree
  • 2 years' experience with event planning or related professional experience
  • In lieu of degree consideration will be given to an equivalent combination of related education and required experience (Associate's degree + 4 years of experience; HS/GED + 6 years)
  • Experience dealing with contracts, budgets, facilities, and a diverse clientele
  • Experience with conference and/or meeting industry
  • Excellent organizational skills
  • Proficient computer skills and knowledge of Microsoft Office
  • Highly self-motivated
  • Strict attention to detail
  • Ability to handle multiple projects with tight timelines and limited supervision
  • Ability to work independently and/or in a team environment
  • Excellent verbal and written communication abilities
  • Excellent listening skills

Nice to Have:

  • Bachelor's degree in Agricultural Business, Hospitality/Tourism, Marketing, Management, Communication or related area

What We'd Like You to Know:

  • This position has a hybrid option of in person Mon-Thurs and optional WFH Friday
  • Learn more about Purdue’s benefits summary, https://bit.ly/3sHGbls
  • Purdue will not sponsor employment authorization for this position
  • A Background Check is required for employment in this position
  • FLSA: Exempt (Not Eligible For Overtime)
  • Retirement Eligibility: Defined Contributions Waiting Period
  • Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

What You'll Get in Return:

All university employees are afforded a generous benefits package, https://www.purdue.edu/hr/benewell/index.php, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University’s expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.


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Nearest Major Market: Lafayette