Job Summary
Associate Executive Assistant
Purdue University | College of Science – Chemistry
Purdue University’s Department of Chemistry is seeking a highly organized and collaborative Associate Executive Assistant to support senior leadership. This role plays a key part in ensuring the smooth coordination of administrative operations while serving as a trusted partner across the department and university.
What You’ll Do
You will provide high-level administrative support to an executive leader, helping to streamline communications, manage priorities, and support key initiatives. Responsibilities include:
- Managing complex calendars, scheduling meetings, and coordinating logistics
- Preparing and editing communications, reports, and presentations
- Serving as a liaison across internal offices and external partners
- Planning events and supporting special projects involving independent research and coordination
- Improving administrative processes to enhance efficiency and communication
What We’re Looking For
We’re interested in candidates who bring a thoughtful, proactive approach to their work and are comfortable navigating a dynamic environment.
This role offers the opportunity to contribute meaningfully to a fast-paced academic environment while supporting leadership and advancing departmental priorities.
About Us
The Chemistry Department within the College of Science is one of the largest deapartments with 50 faculty members, 50 staff and 400 graduate students. You will be workin in a complex organization and interacting with a very large number of people. This position will oversee clerical and service staff within the department and would be the next step in your growing career.
What We're Looking For
Education and Experience Required:
- Requires a Bachelor’s degree in Communications, Business Administration, Management, or a related field
- Experience in a senior or lead administrative support role or equivalent experience
- An equivalent combination of education and experience may also be considered
Skills Required:
- Skilled in:
- collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
- interpreting policies and procedures to proactively resolve issues
- Excellent written, verbal and interpersonal communication skills
- Strong organizational and time management skills and attention to detail
- Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
- Ability to:
- handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
- identify problems, generate ideas for improvement, and implement or recommend solutions
- use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
- use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others
Additional Information:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Exempt (Not Eligible for Overtime)
- Retirement Eligibility: Defined Contribution Waiting Period
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Career Stream
Professional 1
- Pay Band S055
- Job Code #20002357
Career path maker: https://www.purdue.edu/hr/careerpathmaker/
Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Equal Opportunity Employer
Purdue University is an EOE employer.