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Requisition ID:  20652

Executive Assistant

Job Summary

The Executive Assistant will provide a wide range of administrative support for an Executive level position (Deans and Executive 1 or 2 level positions or higher). Maximize the effectiveness of interdepartmental operational processes and communications. Serve as a liaison with various executive offices and other external stakeholders. Advise the Executive on policy, procedural and operational issues of the unit. Facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar. Manage special projects involving independent research and collaborate with all levels of internal management and staff.

 

Required:

  • Bachelor’s degree in communications, business administration, management, or a related field
  • A minimum of two (2) years of experience in a high-level administrative support role or equivalent
  • An equivalent combination of education and experience may also be considered (for example, an Associate's degree and four (4) years of experience or a High School Diploma/GED and six (6) years of experience)        
  • Skilled in using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
  • Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality
  • Strong organizational and time management skills and attention to detail
  • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
  • Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
  • Skilled in interpreting policies and procedures to proactively resolve issues
  • Skilled in identifying problems, generating ideas for improvement, and recommending or implementing solutions
  • Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others
  • Ability to make decisions quickly and adjust as needs arise in a high-pressure environment
  • Excellent written, verbal and interpersonal communication skills
     

Additional Information:

  • Purdue will not sponsor employment authorization for this position   
  • A background check will be required for employment in this position
  • FLSA: Exempt (Not Eligible For Overtime)
  • Retirement Eligibility: Defined Contribution Waiting Period
  • Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.


Nearest Major Market: Lafayette

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