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Requisition ID:  8375

Graduate Program Administrator

Job Summary

Updated March 26, 2020: All interview and hiring processes will be postponed until later specified.  At this time, we are still accepting applications.


The Graduate Program Assistant will provide support in the admissions process, student affairs, and events for the Master's and PhD Programs within the School of Industrial Engineering's (IE) Graduate Office.  


Core responsibilities:

  • Administer both the Master's and PhD degree programs consistent with the Graduate School and Industrial Engineering policies
  • Ensure that faculty and graduate students understand roles, responsibilities, and timing guidelines/requirements
  • Communicate regularly with faculty, School Head, Associate Head, and Director of Academic Programs regarding academic program issues
  • Liaise between various campus program offices (e.g., Purdue Online Learning) and IE School administration
  • Assist with data collection and reporting, and maintenance of departmental academic databases
  • Participate in COGNOS and Banner training/updates
  • Maintain knowledge on Purdue administration systems
  • Assist with the creation, maintenance, and distribution of documents issued by the program offices
  • Assist with the organization and preparation of departmental events and activities (e.g., invited speakers, commencement receptions, campus visitors, picnics, and student organized activities)
  • Support the graduate admission processes in conjunction with IE Graduate Committee and Director of Academic Programs
  • Consult with interested prospective graduate students concerning application requirements, academic program requirement, and funding opportunities
  • Support the IE graduate student orientation program
  • Guide students in developing a plan of study that meets all degree requirements and fits within their timetable for graduation
  • Conduct audits on student’s progress toward their degree, including precertification audit the semester the student is a candidate
  • Develop program information documents, forms, and web displays and coordinate assembly of graduate student information for University bulletins and other publications
  • Support graduate student recognition activities



  • Bachelor's degree
  • Two (2) years of program or project management experience
  • Strong oral and written communication skills to effectively support and collaborate with students, staff, and faculty
  • Strong interpersonal skills to effectively collaborate with faculty, staff, students, and parents
  • Excellent organizational and time management skills with emphasis on accuracy and attention to detail
  • Ability to interpret and administer academic policy
  • Ability to facilitate training and orientation activities
  • Ability to identify and determine problems, analyze information, and implement solutions
  • Capable of taking initiative, assuming responsibility and handling confidential information with discretion
  • Ability to work independently and contribute to a team environment
  • Experience using Microsoft Office Outlook, Word, Excel, and PowerPoint


Additional Information:

  • Purdue will not sponsor employment authorization for this position 
  • A background check will be required for employment in this position
  • FLSA: Exempt (Not Eligible For Overtime)
  • Retirement Eligibility:  Defined Contribution Waiting Period
  • Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.