Job Summary

Join our team as a Medical Records Analyst, where you'll play a crucial role in ensuring the accuracy and completeness of medical records for VTH patients. You'll become proficient in Medical Record Department policies, particularly regarding the release and charging for medical record information. This position also involves providing exceptional customer service related to patient health information to clinicians, staff, students, and external customers.

The role involves gathering required medical record documentation for every service type by viewing HIS (Hospital Information System) admissions and discharges, and scanning hard copy medical record documentation into the patient record via HIS. You will validate patient demographics and clinician information listed on the Case Summary for each visit, ensuring required electronic signatures and documentation exist within the medical record. Working directly with clinicians and students to obtain documentation required for record completion is a key part of the job. You will follow the established VTH ‘Incomplete Medical Record Policy’ and procedures to ensure completeness of medical visits, analyzing the deficient EMR visit report in HIS daily and approving completed records as necessary. Monthly, you will conduct the “Incomplete Count” and electronically distribute the Incomplete Record Report and Graph to all VTH. Additionally, you will oversee and maintain Confidentiality Statements for VTH/VCS staff and students with HIS access, share responsibility for answering phones and assisting internal/external customers of the Medical Records Department, and maintain inventory of supplies and medical record forms, ordering when necessary.

About Us:
 
The Purdue Veterinary Hospital highly values the exceptional skills and knowledge our staff bring to our hospital, benefiting our students and patients alike. Located in the picturesque town of West Lafayette, Indiana, Purdue University boasts a stunning campus that houses both a renowned College of Veterinary Medicine and comprehensive Associate and Bachelor degree programs in Veterinary Nursing. Our team play a crucial role in teaching and mentoring students throughout the year, shaping the future of veterinary care. As a member of our university staff, you'll enjoy a generous benefits package that includes medical, dental, and vision insurance, paid time off, and retirement contributions. Join us and be part of a community dedicated to excellence in veterinary medicine and education!

What We’re Looking For:

Education and Experience
Qualified candidates will need:

• High school diploma/GED
• 3 years of experience in a clerical or administrative support role

Skills Needed:

• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain strict patient confidentiality
• Excellent customer service, verbal, and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Knowledge of medical terminology
• Strong data entry skills

Additional Information: 

• To learn more about Purdue’s benefits summary CLICK HERE
• Purdue will not sponsor employment authorization for this position   
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Career Stream

Administrative and Operational Support 2

• Pay Band S035
• Job Code #20002463

Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/staffpb.php 

EOE / AA:
Purdue University is an EOE/AA employer.