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Requisition ID:  16257

Lead Administrative Assistant

Job Summary

Assist Birck Nanotechnology Center (BNC) Leadership in the administrative management of all duties related to their positions. Serve as a receptionist and liaison for all campus and external contacts. Develop strong relationships with Center Business Office staff and other Discovery Park Centers' Directors and staff. Serve as a facilitator in coordinating projects and events, and in the communication of information to/from BNC Leadership. Coordinate meetings, conferences, itineraries, etc. Provide administrative assistance in preparing promotional material and assist in managing the production/printing and distribution of Center promotional material. Maintain online promotional material and other relevant information. Supervise clerical and student staff.

  • High school diploma/GED
  • Four (4) years of experience in an administrative support role
  • Excellent written, verbal, and interpersonal communication skills
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
  • Strong organizational and time management skills and attention to detail
  • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
  • Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
  • Ability to interpret policies and procedures to proactively resolve issues or improve processes
  • Ability to identify problems and implement or recommend solutions
  • Drafting, proofreading, and editing skills
  • Ability to lead others and provide direction and constructive feedback

Additional Information:

  • All new hires will be expected to follow Protect Purdue guidelines
  • To learn more about Purdue’s benefits summary
  • Purdue will not sponsor employment authorization for this position  
  • A background check will be required for employment in this position
  • This was formerly classified as an operational/technical position; an internal lateral transfer will retain the same benefit standing
  • FLSA: Non-Exempt (Eligible For Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan
  • Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Nearest Major Market: Lafayette

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