Job Summary
The Institute Operations Manager (OM) will serve as a key member of the Administrative Core team of the Purdue Institute for Cancer Research (PICR) and manage various components of the PICR's National Cancer Institute (NCI) Cancer Center Support Grant (CCSG). The OM is responsible for implementing action items resulting from the Institute's External Advisory Board (EAB), Senior Leadership, and Executive Committees. The OM serves as an important conduit for managing partnerships between the PICR and colleges, departments, institutes, and centers at Purdue. The OM works closely with the PICR database engineer to conduct data acquisition and to provide independent, innovative, and high-level analysis of data and information on PICR shared resources, pilot grant funding, physical space, and fundraising support to senior leaders. The OM position involves decision-making based on observable trends. The OM will oversee and supervise a PICR secretarial staff member in support of the PICR's various activities. The OM liaises with and plans meetings with the Associate Directors and Scientific Program Leaders. The OM manages data on physical space utilization and leads operational planning for physical space projects, where applicable. The OM attends and participates in various committee meetings including Shared Resources, External Advisory Board, Executive Committee, and other meetings to represent the Institute and document meetings. The OM also performs strategy analysis, planning, and evaluation tracking for the Institute. The OM must be able to initiate and manage complex projects and serve as a backup to the Managing Director as needed. This position serves as a contact and source of information for faculty, general public, industry, state and federal agencies.
What We're Looking For:
- Bachelor's Degree in Business Management, Life Sciences, or a related discipline
- Four or more years of experience in project management, research administration, business administration, or a related field
- Consideration will be given to an equivalent combination of required education and related work experience
- Ability to oversee day-to-day operations of institute activities
- Ability to facilitate communication among multiple departments, faculty, research teams, or external constituents
- Ability to plan objectives related to data management, travel, space management or general administrative tasks
- Willingness to work with other Institute leaders and staff to initiate, coordinate and implement Institute for Cancer Research initiatives with limited supervision
- Ability to analyze, interpret, and implement sponsor guidelines and reporting procedures along with university policies and procedures
- Ability to analyze data and draft/prepare reports
- Aptitude for personal computer and related software skills, e.g., word processing, spreadsheets, database, data inquiry, Internet, technology, etc
- Solid spreadsheet, word processing, and record-keeping skills
- Ability to be highly motivated, organized, and take initiative to solve problems, assume responsibility and meet deadlines with a proven ability to work independently
- Excellent communication skills (verbal/written), planning, problem-solving
- Ability to collect and synthesize large amounts of information and to communicate relevant material to appropriate constituents in a timely manner
- Ability to be creative, thorough, and professional
- Ability to handle interruptions, balance multiple tasks, and handle confidential information with discretion
- Working knowledge of or abiity to learn university policies and procedures
- Possess a learning orientation to changing technology impacting business processes
- Ability to navigate across campus for meetings
- Ability to work independently and be a team player
What Is Helpful:
- Master's Degree in relevant discipline
- Operations, grant management, and/or grant proposal/project coordination experience
- An advancement IT analytics background
- Supervisory experience
What We Want You To Know:
- Purdue will not sponsor employment authorization for this position
- A background check is required for employment in this position
- FLSA: Exempt (Not eligible for overtime)
- Retirement Eligibility: Defined Contribution Waiting Period
- Purdue University is an EO/EA University.