Requisition ID:  28233

Senior Administrative Assistant

Job Summary

The department of Animal Sciences is seeking a Senior Administrative Assistant. In this role, you will provide high-level administrative support for the department and independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. You will draft and edit correspondence, promotional materials or presentations as well as monitor operating budget and maintain financial records. In addition, you will handle non-routine inquiries and issues from internal and external sources and act as the Schedule Deputy for the department. Additional duties will include:

 

  • Maintaining calendars, scheduling meetings, preparing agendas, and collecting and providing support materials
  • Developing, implementing, and maintaining/improving processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.)
  • Coordinating events, including room reservations, setups, resource needs, and catering
  • Arranging travel, ordering supplies, and ensuring proper functioning of office equipment
  • Updating and maintaining mailing lists, databases and websites
  • Mentoring and/or training other support staff

What We're Looking For:

  • High school diploma/GED
  • 3 years of experience in an administrative support role
  • Excellent verbal and written communication skills
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
  • Strong organizational and time management skills and attention to detail
  • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
  • Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
  • Ability to interpret policies and procedures to proactively resolve issues or improve processes
  • Ability to identify problems and implement or recommend solutions
  • Drafting, proofreading and editing skills

What We'd Like You to Know:

  • Purdue will not sponsor work authorization for this position.
  • A background check is required for employment in this position
  • This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing.
  • FLSA:  Non-Exempt (Eligible for Overtime)
  • Retirement:  Non-exempt Defined Contribution Plan
  • Purdue University is an EEO/AA employer.  All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply

What You'll Get in Return:

All university employees are afforded a generous benefits package, https://www.purdue.edu/hr/benewell/index.php, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University’s expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.


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Nearest Major Market: Lafayette