Job Summary

The Department of Agriculture Administration is seeking a Senior Administrative Assistant to provide high-level administrative support to the Office of Academic Programs and Agriculture Alumni Offices. 

What You'll Be Doing: 

• Serving as a primary point of contact by answering questions and directing inquiries by phone, email, and in person; provide backup front-office coverage, including answering phones and directing visitors
• Managing departmental purchasing, including catering, office supplies, special orders, invoices, reimbursements, purchasing transactions, and related documentation in accordance with university procedures
• Coordinating logistics for OAP and Ag Alumni events and programs, including room reservations, food orders, transportation, printing materials and name badges, and setup/teardown as needed
• Coordinating travel for OAP and Ag Alumni staff and manage calendars, schedule meetings, and prepare agendas for Ag Alumni Board meetings and other programs
• Providing administrative support for OAP and Ag Alumni staff, including mailings, database and website updates, communications, and maintaining office equipment and supplies
• Maintaining financial records for the Ag Alumni Association
• Managing the annual event checklist for the Purdue Ag Alumni Office and take initiative to coordinate recurring rooms, transportation, and other event needs
• Assisting department directors and staff with routine administrative and operational tasks related to programs and events
• Sorting and distributing mail and receive packages
• Other duties as assigned

What We're Looking For:

• High school diploma/GED
• 3 years of experience in an administrative support role
• Excellent verbal and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
• Ability to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and implement or recommend solutions
• Drafting, proofreading and editing skills

Nice to Have: 

• Knowledge in QuickBooks, Salesforce, Blackthorn, and Cascade

What We'd Like You to Know:

• To learn more about Purdue’s benefits summary CLICK HERE
• Purdue will not sponsor employment authorization for this position   
• A background check will be required for employment in this position 
• FLSA: Non-Exempt (Eligible For Overtime) 
• Retirement Eligibility: Non-exempt Defined Contribution Plan 

Career Stream

Administrative and Operational Support 3

• Pay Band: S045
• Job Code: 20002331

Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Equal Opportunity Employer

Purdue University is an EA/EO employer.