Job Description
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Req Id:  39403
Job Title:  Senior Undergraduate Programs Assistant
City:  West Lafayette
Job Description: 

Job Summary

The Senior Undergraduate Programs Assistant will provide high-level administrative support to the undergraduate program within the Agricultural Sciences Education and Communication (ASEC) department. In this role, you will administer bi-weekly analytical reports in Cognos for the Department Head and Academic Advisors of admitted freshmen and transfer students, maintain the freshmen database of confidential personal and academic information and processes welcome and scholarship letters. In addition, you will maintain all undergraduate student records including setting up new student files, maintaining undergraduate student database of confidential personal and academic information and administering GPA reports to Undergraduate Committee. You will also serve as Schedule Deputy for the department.

What You'll Be Doing:

  • Communicating with undergraduate students regarding curriculum and co-curricular opportunities
  • Providing information regarding curricular and co-curricular programs and opportunities including Study Abroad, Honors, 21st Century Scholars, Leadership Development, etc.
  • Entering course requisite overrides in Unitime; processing CODO requests in workflow system
  • Assisting in planning and-implementation of Department commencement activities
  • Administering and reporting data for senior student exit survey
  • Coordinating, maintaining and reporting on required work experience verification for all agricultural education students
  • Maintaining and updating department website with guidance from Agricultural Education faculty and technical support from department IT
  • Acting as liaison between Agricultural Sciences Education and Communication Department and Space Management and Academic Scheduling (SMAS) by creating and submitting Timetabling to coordinate the offering of courses in Banner for each term and preparing course memos
  • Providing guidance to all instructors on how to utilize MyPurdue and Brightspace with entering grades, maintaining FERPA/GLBA, Final Exams, “Roll Call” Initial Course Participation Recordkeeping, and reviewing course rosters
  • Scheduling room assignments for department
  • Processing grade reporting rosters in Cognos and keep grade data for all courses
  • Working with faculty to determine course size and keeps record of section enrollments throughout the year
  • Serving as the department's textbook coordinator responsible for managing, collecting current editions, and process textbook adoption information and enter into The Textbook Management System
  • Coordinating and submitting instructor course evaluations for each ASEC course
  • Maintaining updates of data for the department reviews/teaching grants
  • Acting as liaison between ASEC and AGAD to process changes to ASEC Course offerings and utilize Curriculog (Addition, Deletion and Modification of a Course) for new and current courses
  • Maintaining a course schedule on a 3-year basis to track enrollment and curricula changes
  • Serving as primary support for AG Education Faculty and other ASEC Staff members

What We're Looking For:

  • High school diploma/GED
  • 3 years of program/project support experience
  • Excellent verbal and written communication skills
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
  • Strong organizational and time management skills and attention to detail
  • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, and other Microsoft programs
  • Ability to collaborate and communicate with individuals at all levels within and external to the university and support department needs
  • Ability to identify problems and implement or recommend solutions
  • Drafting, proofreading and editing skills

 

Nice to Have:

  • Knowledge of Purdue systems such as Cognos, Banner, UniTime, Curriculog Brightspace 

What We'd Like You to Know:

  • To learn more about Purdue’s benefits summary 
  • Purdue will not sponsor employment authorization for this position  
  • A background check will be required for employment in this position
  • This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
  • FLSA: Non-Exempt (Eligible For Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan
  • Purdue University is an EO/AA university

Career Stream

Administrative and Operational Support 3

Pay Band S045
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Job Code #20003937
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

 

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.


EO

Purdue University is an EO/EA University.
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Posting Start Date:  10/23/25